At its core, asset tracking is the knowledge of where assets are located, how they are being used and what condition they are currently in. But what if your only means of gathering this information consists of filling out paper forms and manually logging data into a computer? To innovate, you would need the ability to capture asset information faster while reducing the margin of error. This is where mobile technology with its capability to record data from any location can really help users increase their ability to collect asset locations and conditions.
Mobile productivity apps have become an indispensable element for every employee, regardless of industry. While mobile tools increase communication efficiency, they also provide employees with the ability to receive new tasks, work remotely, and even capture asset information without 4G or Wi-Fi. Combining the power of mobile technology with RFID tags or barcodes can exponentially accelerate the asset tracking process. This not only reduces the time it takes to track each asset, but greatly decreases the margin of error.
Businesses that are required to keep track of their high-dollar assets, often due to regulatory compliance, are finding that it’s more important than ever that they provide their employees with the adequate tools to perform this task. Mobile productivity applications, especially for asset tracking, have the ability to use their device’s camera or scanning equipment to track everything from asset location, condition, serial number, model number, manufacturer, and much more using barcodes or RFID tags.
Transition from Data Input to Productivity
If an employee goes from building to building, carrying a stack of paper forms to track each asset, there is an increased opportunity for error every step of the way. Whether it’s a misplaced form, poor handwriting, or merely writing the wrong information, there is a cost that goes along with it. Instead, using a mobile app, that employee can simply capture critical data at the point of execution. Moving from task to task with only their mobile device.
No Need for Expensive Wi-Fi Infrastructure
Wi-Fi infrastructures can be extremely expensive and hard to maintain. With a cloud-based mobile application that allows users to keep tracking assets regardless of Wi-Fi access, you remove the need to buy and maintain costly network hardware.
Reduce Operational Cost with Cloud and SaaS
By implementing a software as a service or SaaS solution you significantly reduce the cost of having to maintain, secure, and cool your own servers to run dedicated software. Also, instead of paying perpetual licensing for a number of users that may change over time, SaaS allows businesses to pay a subscription fee for the correct number of users based on current business needs. With cloud and SaaS, you continue to stay up to date to the latest version of your asset tracking mobility solution without the need for an upgrade.
Get New Hires Up to Speed Faster
An easy-to-use mobile application will significantly decrease the time it takes to train an employee and shortens the learning curve. When you think about how much it costs from the initial hire of an employee to their ability to perform the work, having a mobile productivity app will undoubtedly reduce the cost. According to the NCBI or National Center for Biotechnology Information, 48% of provost offices report a predominantly paper-driven process.
Paper vs Digital
- Still Use Paper Forms
- Using Digital Tools
- Still Use Paper Forms
- Using Digital Tools
“Paper is inefficient and reduces the progress of highly trained faculty.”
— National Center for Biotechnology Information
Cloud-based mobile productivity applications bring key advantages to increasing productivity for asset tracking operations. Instead of employees facing issues such as paper consumption and complicated forms, they can streamline their ability for data capture. With mobile apps providing the ability to utilize scanning equipment, businesses can use barcodes or RFID tags as a form of data collection.
As reducing needless spending remains at the forefront of a business’s daily operations cloud and SaaS are providing a means to cut costs. From reducing hefty paperwork and increasing the speed an employee can learn task completion processes, to the ability for an app to access its database without expensive Wi-Fi infrastructure, mobile applications are helping employees complete more tasks while cutting down on errors.
To learn more about increasing the productivity of your asset tracking operations with a cloud mobility solution click here.