Taking Advantage of Cloud-Based Mobile Applications for Asset Tracking
Mobile applications for asset tracking are all about the accessibility of accurate data. By creating an asset catalog on a mobile application, workers are able to receive and update data from virtually anywhere at any time; this being particularly useful for field employees. But, to build a catalog with complete accuracy, the data must first be collected and input at the source without any errors. This means, logging the data from when an asset first arrives at the workplace until the day it’s either sold or thrown away. And, with a mobile device in hand, it has never been easier to do so.
A mobile appplication for asset tracking management provides an employee with 24/7 access and convenience on a device they already know how to work. If you need to learn about the location of your asset you don’t need to find the closest desktop, but rather grab your smartphone and you can access the information immediately. Let’s say, for example, you’re a small company wanting to track the location and condition of a set of television monitors you bought just a year before. With the mobile application, you can see the last time they were checked, update any necessary new data, and based on that information you can communicate to your team where the maintenance is on your priority list.
Convenience, real-time access, and ease of use are just some features everybody wants in a mobile application. From reducing paperwork to the ability for an app to access its database without expensive Wi-Fi infrastructure, mobile applications are helping asset-intensive organizations complete more tasks while cutting down on errors.
Key Features of an Asset Tracking Mobile App
1. Add Assets
You can add newly purchased assets or an existing asset in the asset record or in the stock through the mobile application for asset tracking, along with their location, condition, and much more.
2. Discard Assets
If an asset is no longer in use, you can discard or remove the asset from your database quickly and efficiently. Disposal of an asset is important for proper accounting to maintain and update clear accounting records.
3. Access Asset Details
Accessing all the information about the assets of your organization is the core function of the app. This information can include asset details, pending activities, pending tickets, pending audits, addition, update, discard, of assets or tickets and activities.
4. Check-In & Check-Out
Assets can be transferred to another location/site or to the person employed in another department and even sometimes transferred back to storage. Like a library knowing who has a book and when it is checked back in, the mobile app keeps an updated log of what is available and what isn’t. You can also capture images, videos, or files related to the assets while transferring them.
5. Assess Condition for Depreciation
Easily identify when asset items are costing more than their worth in maintenance and need to be disposed of. Apps create a simple way to generate accurate reports on the depreciation value of all assets over time as well as run accurate asset depreciation reports, log purchase, and warranty information when assets are received.
6. Scanning of Barcodes/QR Codes
Scanning of Asset tags is possible using a mobile phone camera. So, audits can be enabled on any smartphone remotely. You can create and assign audits based on different categories and locations of assets. The mobile app helps you to keep and maintain the asset count from theft and damage. Scanning of barcodes and QR codes labeled to assets is possible through any smartphone using their cameras. As you scan the details listed to that barcode and QR code will appear on your screen. You can easily know the complete information about the asset on your screen, just in few seconds. If your assets and equipment are tagged with NFC technology, you just need to tap your phone on the NFC tag, and you will get all the details on your screen.
7. User-defined role
The functionalities of the data feed in the mobile app will be done by specific team members with access. You select the number of people you want to access your mobile app for editing the data. Otherwise, all the other members will just be able to view a few and limited details and won’t be allowed to edit any kind of data.
8. Movement History
Access to movement history is also provided in the mobile app of asset management software. This is to get you to track of the events and changes made in the past few days or history.
9. Upload Files
Upload file is also a feature given to upload any file or document related to the asset. So that, with all the manually entered details you can also see these uploaded documents and files. This is not mandatory to enter but if required.
10. Application Settings
You can do general settings on your mobile app for your own convenience like the opening screen of the app, the configuration of the asset list shown to you, a single scan or continuous scan, etc.